Before the first bell rings, every school administrator and teacher knows that a well-structured timetable is the foundation of a smooth academic year. Even the most carefully created schedules can hide small mistakes that later cause chaos: missing classes, teacher overlaps, or unbalanced workloads.

This checklist will help you review your school timetable step by step and ensure everything is ready before the new school year begins.

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Step 1 — Verify Basic Data

Before analyzing the timetable itself, make sure all the data entered is correct and complete:

• All teachers are listed with their correct names and subjects.
• Every class and group has been added to the system.
• All subjects have the correct number of weekly lessons.
• Rooms are correctly labeled (e.g., Lab 1, Room 203).
• Any restrictions (teacher unavailable hours, shared rooms, etc.) are correctly set.

Tip: In Horarium, you can quickly check this in the “Data Overview” panel before generating the timetable.

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Step 2 — Check Teacher Schedules

Teachers’ availability and workload balance are crucial for a sustainable school routine:

• No teacher is scheduled to teach in two places at the same time.
• Breaks between classes are reasonable (avoid too many consecutive lessons).
• Total weekly hours match their contract or assigned load.
• Part-time or shared teachers are correctly assigned.

Tip: Spread lessons evenly to avoid overloading teachers on certain days.

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Step 3 — Review Classroom Allocation

Efficient use of school space is essential:

• No room conflicts (two groups assigned to the same classroom).
• Special rooms (labs, sports halls, IT rooms) are properly distributed.
• Room capacities fit the number of students.
• Time between classes allows for short room changes if needed.

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Step 4 — Check Class and Student Schedules

An effective timetable ensures balance and flow for students:

• No long gaps between lessons.
• Each day starts and ends at reasonable times.
• Core subjects (Math, Language, Science) are spread across the week.
• Subjects requiring focus aren’t placed late in the day.

Tip: Balanced scheduling improves student attention and reduces fatigue.

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Step 5 — Test Flexibility and Backup Plans

Even a perfect timetable may need adjustments later:

• Identify “backup slots” for substitutions or make-up classes.
• Keep flexibility for teachers with external duties or shared roles.
• Export and share the timetable for review and feedback before final publishing.

Tip: Horarium allows you to share a draft version with the team and collect feedback before locking the timetable.

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Step 6 — Final Review and Communication

Before publishing:

• Review all printed and digital versions for consistency.
• Make sure students, teachers, and parents receive the correct version.
• Keep a copy of the timetable history in case revisions are needed.

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Conclusion

A well-checked timetable saves countless hours during the school year. With a systematic review and the right digital tools, schools can start confidently — knowing that every teacher, class, and student is in the right place at the right time.

Tip: Try Horarium to simplify your school’s scheduling process and generate error-free timetables with AI-assisted validation.

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